Category Archives: photo scanning;

Photos: Your Treasured Possession or a Forgotten One?

According to the Save Your Photos website, “The Save Your Photos initiative is a public service outreach campaign developed by The Association of Personal Photo Organizers (APPO) to teach individuals how they can preserve life’s irreplaceable photos, videos and documents, in case of unforeseen accident or disaster.” As a member of this organization and a Personal Photo Organizer, it is my goal to help everyone I can to protect their personal history.

Whether you make preserving your photos a priority in your life or not, the fact is that your photos are truly your most treasured possessions; a concept you most likely won’t fully grasp until you’ve lost them. Sadly, like most people, you probably procrastinate and get too busy to follow through on your best intentions to get your print photos scanned and all your photos safely backed up. We’ve all heard stories about people devastated at having lost their family photos from the last 100 years, the only picture of “Uncle Bob” that was in existence or all the photos on their mobile phone or computer. I just read a story yesterday about a woman who mourned the loss of her photos when her mobile phone exploded. (Thankfully, she wasn’t hurt.) Did she mention losing documents she had on the phone? Or contacts? Or music? No. She mentioned pictures because those are what mattered to her most–as she came to realize too late. She discovered this the hard way by not having a good backup plan in place.

Do you have your print photos scanned? If not, why not? What excuses have you made to yourself for not getting it done? If you were to lose all your photos tomorrow, would those excuses look extremely lame? I’m guessing yes.

Let’s take a closer look at the two most common excuses.

Not enough time. Sounds like maybe an attitude adjustment is needed. (And I say this with the kindest intentions.) We’re all busy. I get that. Our society is built on busy to the extreme. But you really can’t carve out an hour or two a week to purge duplicate or bad photos from your albums and boxes? Slimming down your photo collection is a lot easier than slimming down your waist line! Boom! There’s a better way to look at getting started on your collection.

Or perhaps you have people trying to steal your time to do things you don’t want to do. Now you just tell them you have a previous commitment and you can’t commit to them. You don’t have to tell them your commitment is to a dusty, old shoebox of century old photos or baby albums of your kids that you’ll be crying over for hours about how adorable they “used” to be.

Everyone can find an hour or two a week to get this project started. It’s committing to doing it that’s difficult. You only need apply the same attitude to this as you do to driving your kids to their “whatever” practice or your attending a weekly yoga class. So just resolve to give it a try this week. Commit to getting the photos out and spending just one hour purging. You’ll be amazed at how much you can get done. And if you have kids that are old enough to help, make them help. It’s a great way to teach them about family responsibility (or payback for you carting them around everywhere) and family history at the same time.

Once you purge your photos, you can start organizing them by themes, people, events, years, etc. The way to look at this is to think of how you would organize them on your computer. Each category is essentially a “file folder” that can also have subfolders. For example, the top level could be by year “1935” or decade “1930s” and subcategories could be “Grandma and Grandpa Jones,” “Aunt Lucy” and “Mom.” Once they’re organized on a high level, they’re ready to be scanned.

If you commit to two hours a week, you could have a medium-sized collection done in a month or less. Of course, this depends on the type of collection you have and whether you concentrate on the matter at hand or you frequently wander off to the land of reminiscing. So keep the reminiscing to a minimum. Once you’re done, you can reminisce all you want.

And if these suggestions aren’t enough to move you to act, then maybe this will: If you lose your collection to a natural disaster, accident or environmental damage, then this “time” issue you’re struggling with will be instantly resolved for you. No photos, no need to make time to get them scanned and preserved. Boom! Problem solved. However, future generations that have little or no family pictures or history will lament the loss of getting to know, learn from and love those that came before them because no one took the time to preserve their family identity and heritage. Please don’t let this happen to your family.

Too expensive. Depending on the size of your collection, cost could be a concern for you. Scanning isn’t super cheap, but it isn’t super expensive either. I can tell you without reservation that the amount you spend on frivolous things in your life are far more expensive and less meaningful than the amount you’d spend preserving your family history and memories.

For example, a $4.00 Starbucks drink could buy you 10-20 scanned photos. A $20 dinner could get you 50-100 scanned photos.( The scan prices are based on 20 and 40 cents a scan and are for illustrative purposes only.) If you buy drinks, breakfast, lunch and/or dinner every day or several days a week, multiplied by two if your spouse does the same, then you could have your whole photo collection scanned “for free” by temporarily moving your eating out funds to the photo scanning project.

While the drinks or meals are satisfying and delicious in the moment, nothing lasting comes from them. But investing in getting your photos scanned and preserved is something that lasts a long time. Conceivably for a lifetime. Now that’s lasting!! That’s a legacy from which you and future generations can benefit.

You might use your extra income for other things instead of eating out such as clothes, shoes, hobbies, music collection, etc. Almost all of us can find extra cash for the things we want. It just sometimes involves making temporary sacrifices.

So the question becomes, “Do you want to be a part of creating something great that will impact you and future generations in amazing and positive ways, or simply enjoying living in the moment instead?” Only you can decide.

And if finances are beyond tight, you can always get small batches of your photos scanned at a time. You don’t have to do them all at once. The goal is for you to get them scanned and backed up as soon as possible.

Now it’s time to Take the Pledge to save your photos! Go to and sign up. You’ll get daily tips and help throughout the month of September to motivate and educate you on your journey to saving your photos.

If you’ve found this article helpful, please share it with your friends.

If you’re interested in learning more about photo scanning and organizing, preservation products and ideas, visit

To catch up on the photo tips for September, visit my Shoebox Photo Scans Facebook page.



How do you use and manage your photos?

Your opinion matters.

Managing our digital photos, along with our printed photos, is getting increasingly difficult! The number of photos we take is staggering compared to even 5 years ago.

I’d like to hear from you about how you deal with your photos and what you’d like to do differently with them.

Please complete the survey, How We Use & Manage Our Photos. I value your opinion. It won’t take long to complete and it will help me better help others, maybe even you someday!!

Responses are completely anonymous so no worries there.

Please share this with your friends, family, blog and social media followers, etc., so they can put in their 2 cents worth. Have fun with it! And thanks for helping!

Organizing Your Digital Vacation Photos Series: Step 1 (3 Steps to Creating Powerful, Searchable Folders)


Today you’ll begin a journey that will change your life. This statement might seem a bit bold, but if you’re drowning in photos and the stress of it all has you teetering on the brink of photo insanity, then it is a very accurate statement.  Disorganized photos can make you feel overwhelmed, confused, stressed, anxious, and even inadequate because you can’t keep up with it all. Today is the day all those feelings can stop.

I like to keep things simple. So don’t worry about it being too complicated. I like to find ways to get the job done right using the least amount of effort. Who doesn’t want that, right? Discovering how to do that might take a little time, but in the long run it really pays off. I can then accomplish what I want with the least amount of time, effort and financial investment.

What you’ll learn here is how I and many other photo organizers organize their own photos and that of their clients. How we do it right with the least amount of effort and time. So don’t get stressed out thinking about all you have to do to get them organized.

Follow this series and only concentrate on the one step I’m covering at that time. Don’t think about what’s ahead. Don’t look behind. The mess you have now is irrelevant. It’s manageable. With each step it’s evolving into photo nirvana.

Let’s get started!

Create New Folders

Creating new folders seems like a simple enough task. You’ve created hundreds of folders over the years either on your personal computer or at work. And it is a simple act to create a folder. However, the trick to a great folder structure is knowing what to name your folders and files so they make sense now and in the future for you–or anyone else that might need to retrieve some photos from your files.

Continue reading Organizing Your Digital Vacation Photos Series: Step 1 (3 Steps to Creating Powerful, Searchable Folders)

Organizing Your Digital Vacation Photos Series: Intro

Returning from Vacation is Hard. But Viewing Your Photos is Fun!

Welcome! If you’re reading this, it means you have vacation or another group of photos you’re ready to get organized. Or perhaps you’ll be vacationing soon and want to prepare for getting them organized upon your return home. Either way, you’re in store for viewing your captured memories and getting them organized at the same time. Now that’s a time saver!

This series will focus on using a personal computer to organize photos. It’s impossible to do much organizing on small devices such as phones and tablets. Many of these devices will automatically create a timeline by date or location (if you have the Location setting on) for easy viewing, but the long, nondescript filename assigned automatically does little to help you find the picture you want a few years from now, whether it be on your device or computer or in cloud storage. Plus, your device can only hold so many photos and then you need to delete or move them elsewhere. If you don’t transfer them, you just end up with a digital graveyard full of photos surely to be lost or damaged at some point. If you’ve ever Continue reading Organizing Your Digital Vacation Photos Series: Intro

Social Media is Like a Photo Collection: Always Changing and Often Overwhelming

It’s hard to believe how long it’s been since I did my last blog post. I’ve been learning about running a personalized service business in the usual way: trial and error. For some reason, even though I knew starting a business would be difficult, I created my own fantasy that it would be different for me than that of other entrepreneurs. A bit naive, I know, but I believed it none the less.

As I began working with clients helping them organize and control their print and digital photos, as well as scan old photo collections, I took comfort in the fact that I was helping them preserve and enjoy their photos in better ways. But, and there’s always a but, when I didn’t have clients and free time was like all day, reality would hit that I had to face the music and get the things done I had been procrastinating on. Can anyone relate? Ugh! Reality. I hate it sometimes. Being a grownup some days is hard enough, but being a solo entrepreneur can be downright painful, especially when one procrastinates or just can’t find enough hours in the day.

I, like everyone, am better at some things than others. When we’re doing what we enjoy, there is a comfort and confidence in our abilities. However, as I sit here trying to figure out how to get the social media part of the business back on track, I have to admit that I’m clueless. A lot of people I know love all this social media stuff. I just find it overwhelming. It’s always changing which makes it difficult to keep up with. And there you have it. The title and catalyst for this post.

I’ve done all the research, listened to experts and to peers as to which platforms are the best, how often to post, what to post, how to connect with clients and potential clients, etc. After attending webinars, reading articles and investigating options I’d be all excited and motivated. “I can do this,” I’d say. “It will be fun.” Then I’d get started and quickly discover that it’s not fun…yet.

I’m sure you’re wondering how photo collections really relate to my obvious ineptness with social media. Continue reading Social Media is Like a Photo Collection: Always Changing and Often Overwhelming